In Focus : Receipt Bank

Published on Tuesday February 19, 2019

Automated data entry

Receipt Bank simplifies the time-consuming, monotonous task of data entry so you can spend more time on actively making your business a success.

Receipt Bank has many ways in which you can upload your bills, take a picture using your smart phone or tablet app, scan and upload, email or use drop box to save your documents, receipt bank will then scan the drop box and upload all new documents. In addition, you can opt to post your receipts to Receipt Bank and they will upload them all for you.

There are several ways to get the receipts into Receipt Bank, such as the phone app, which utilises your phone’s camera; drag and drop documents into the web-based app; email docs to your private Inbox using the custom email provided. 

From there, the program works for you, subtracting important information from your uploaded documents before sorting and categorising information to make it more accessible for you.

The receipts then appear in an Inbox queue on the Receipt Bank website, and are ready to be posted. You will post your receipts in Receipt Bank, then they will automatically sync to your accounting software. 

We recently combined Receipt Bank and Xero to defy the transaction limits of the cloud accounting software and cut a large national retailer’s accounting fee in half.

Receipt Bank in practical use

For example, in QBO, they will arrive in the Bank Feed as a Match, with a copy of the receipt attached to the transaction. Receipt Bank uses optical character recognition (OCR) to pre-fill most of the receipt details, such as the Vendor name, date, amount, and payment method (credit card, cash etc.). 

All you have to do is eyeball that information for accuracy by comparing it to an image of the receipt on the same screen in which you are working. 

Next you add the Client (Customer: Job in QuickBooks parlance) if applicable, and the Project (Class in QuickBooks) as appropriate, and a Description or Memo, if desired. 

Click “Publish” and Receipt Bank immediately sends the transaction to QBO, where it will match your bank feeds. Now that’s almost zero data entry. 

Receipt Bank can be used for any business. Take Finchcocks for example, they are using the technology to completely streamline their data entry systems, freeing up a much greater amount of time to ensure those who attend one of their piano courses are having an experience unlike any other.

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